In the past the storage of documents, sharing them, or sending them required a great deal of coordination and paper. This meant filing clerks couriers, fax machines, and even fax machines were all frequently used to handle documents. The environmental impact of the paper used is enormous especially when you think about the amount of trees that were needed to be trimmed.
Document storage and distribution software improves efficiency and productivity in the workplace by eliminating the manual steps involved in sharing and storing documents and files. It consolidates these documents, allowing users to easily access and locate the most current version. This helps save time working and also helps businesses comply with the regulatory requirements.
The best document management software comes with numerous advanced tools to improve collaboration and speed up workflows. You should look for secure storage of files offline access, automatic document synchronization after returning online and team folders that allow the control of permissions for a variety of stakeholder groups. Search for a robust feature that can provide relevant results quickly, as well.
Some of the top document management solutions include FileHold, DocuWare, and Q-Pulse. These solutions provide cloud or on-premise installation options, and offer citrix sharefile vs google cloud a wide set of features that streamlines document storage and distribution. FileHold for instance, provides a central repository that is secure and protected with extensive search capabilities as well as document workflows that allow you to review and accept documents. It also offers the white-labeled client portal, automated document routing and superb version control, ensuring that your clients and colleagues have access to the most recent versions of files.